Project Archivist

OVERVIEW

The Dominican Sisters of Hope (DSH) have as their mission, and are committed to “Preach the Gospel Message of Hope”. They are committed to extending their legacy by sustaining their mission and charism into the future. They have adopted three core values to further express their mission: fostering the charism, care of Earth, and committing to action for justice.

GENERAL SUMMARY

The Project Archivist is responsible for maintaining all aspects of the Dominican Sisters of Hope materials in the Archives, including appraising and accessioning new materials, arrangement and description of collections, identification of preservation issues, assisting researchers, responding to queries of offsite patrons, and conducting outreach activities to promote interest in the history and legacy of the Dominican Sisters of Hope and its three founding congregations.

PRINCIPAL DUTIES AND RESPONSIBILITIES

  • Acquires materials by maintaining donor contracts, surveying records, appraisal, transferring and accessioning new collections.
  • Prepares collections for research by arranging/describing the contents and creating inventories and other descriptive tools.
  • Provides reference service to internal and external researchers – responding to queries received by telephone/fax/email/postal mail, and in person.
  • Creates and maintain accessible, retrievable computer archives and digital technology, incorporating current advances in electronic information storage.
  • Preserves and make accessible electronic records (e.g., website, newsletters, etc.).
  • Performs outreach activities through the web-based content management program and other web-based initiatives.
  • Provides records management advice to operating departments to ensure important documents of the Congregation are saved.
  • Prepares archives for transfer to third-party depository.
  • Oversees activities of volunteers.
  • Maintains active presence in the archival profession; and remains updated on current practices.
  • Develops an annual budget and business plan.
  • Works with Digital Journalist for publications and displays concerning the Dominican Sisters of Hope.
  • Develops and implements policies and procedures for the Archives department.
  • Collaborates with OPSCC archivist in a mentor role.
  • Performs other tasks as requested.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • ALA accredited MLS or MA in history with archives concentration preferred. Archival certification a plus. Minimum 2-3 years previous experience.
  • Demonstrate a strong interest in the history of the Dominican life and mission as well as a commitment to preserving the heritage of the congregation.
  • Knowledge of archival theory and practice, with processing experience.
  • Strong organizational, analytical, written, and interpersonal skills.
  • Ability to handle multiple tasks.
  • Ability to work independently and as a team member.
  • Detail oriented.
  • Proficiency in computer applications in archives. Experience with Microsoft Access, databases and content management systems.
  • Knowledge of Catholic Church history and global issues an asset.
  • Demonstrate administrative ability, network with others both within and beyond the congregation, and supervise volunteers and/or staff members.
  • Able to prioritize, create and implement plans to adhere to established timelines.
  • Appropriate vaccine(s), as required by the CDC and/or New York State.

WORKING CONDITIONS

  • This is a full-time position with hours that must be flexible to meet the demands of the position.
  • Must be able to lift, carry, or climb ladders; standing for long periods of time as completing large photocopying requests.
  • Working in a temperature-controlled environment.
  • This position is eligible for remote work, as per DSH Employee Handbook Policy #1 : 10.

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The Dominican Sisters of Hope, Inc. is a non-profit religious organization, located in Ossining, NY. To learn more about the sisters and their mission, visit our website www.ophope.org

Job Type: Full-time

Pay: $62,400.00 – $65,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Monday to Friday
  • Weekends as needed

Application Question(s):

  • Are you authorized to work in the United States?
  • Do you have any knowledge of Catholic Church history, and global issues?

Education:

  • Master’s (Preferred)

Experience:

  • Archival: 2 years (Preferred)

Ability to Relocate:

  • Ossining, NY 10562: Relocate before starting work (Required)

To apply, send your resume and cover letter to careers@ophope.org